TAURANGA AIRSOFT CLUB AGM 2025

Location  Tect Park

Time  19 October 2025 12:15

Voting Attendees;

  • Aidan Fabbro
  • Alastair Cooke
  • Barry Stollery
  • Callum Bailey
  • Craig Gerrand
  • Dan Swan
  • Daniel Versteeg
  • Danilo Reyes
  • Doug Swinyard
  • Gino Reed
  • Hayden Patterson
  • Jason Shaw
  • John Bailey
  • Jonathon Schwarm
  • Justin Paul Chalmers
  • Karly Hockly
  • Lutz MacIntyre
  • Michael Betts
  • Paul Opiana
  • Sunny Nandha

Non Voting Attendees;

  • Hamish Koberstein
  • James Mercer
  • Mark Smith
  • Max Wichers
  • Quinlan Halford
  • Reece Gander
  • Sorn Long
  • Luke

Apologies;

  • Nicola McDermot
  • Brendin Lamb

AGM Items

  1. Presidents Report
  2. Treasurers Report
  3. Committee roles

President report;

Brendin did not provide a presidents report.

I would like to highlight Brendin’s work with ASNZ and particularly getting Liability and indemnity insurance for all member clubs, this will save TAC approximately $2000 per year.

Treasurer report;

As of the AGM, the club is up to date with all financial commitments and has $5,800 in bank accounts. Major recurring expenses paid are the TECT lease $1,400 and ASNZ fees $1,100. 2205 Balance sheet and last 12 months profit & Loss presented to AGM attendees. Game days and membership remain the primary source of income, hire fleet & field maintenance the primary expense. Wet weather in the winter has reduced income due to game day cancellation. Bring on the good weather.

Projects Completed

The safe zone has had major updates, with tree removal, the construction of the two bench complexes before the Christmas game, build out of the admin container, and the water collection system. Great work Hayden and team. The club also purchased a Stihl scrub cutter ($1,500) for field maintenance. We also spent over $3,000 on web site development, with a quote for a further $4,000 to develop additional functionality for game-day management. The additional work is on hold pending further investigation of pre-built solutions.

Upcoming Projects

Work in the safe zone is planned before the Christmas game. A digger will be hired to move the dirt pile and extend the flat space in the safe zone, approximate cost $2,500 The toilet project has not progressed, savings for the expected $10,000 cost are prioritised after field and equipment maintenance. We will evaluate a permanent PortaLoo with scheduled emptying as an alternative to a plumbed system.

Accept proposed Badger Second Hayden, Passed

Committee roles

President – Mandatory

  • First point of contact from any external contacts
  • Main liaison for TECT park, ASNZ primary representative and suppliers
  • Chair for all committee meetings and SGM’s.
  • Health and Safety documentation and implementation.
  • Fundraising and sponsorship coordinator.
  • Organizing of private Rental games per club calendar.
  • Maintenance of official club documentation.
  • Account signatory.
  • Liaison with suppliers as required.
  • Leader of insurance and insurance planning
  • Management of Incorporated societies information.
  • Has the final say if there is a tied vote
  • Memberships, expiry tracing support
  • Keeps Facebook presence up, answering PM’s if able or forwarding on if not.
  • Keeping Event calendar up to date for club members including special events.
  • Tracking RSVP’s for games etc.
  • Reports to Committee

 

 

Treasurer – Mandatory

  • Annual accounts reporting via TAC Accountant.
  • Responsibility for game day cash after rental or club games.
  • Maintaining the game day cash float.
  • Account signatory.
  • Financial records retention via TAC Accountant.
  • Memberships, expiry tracing etc.
  • Reports to President

Secretary – Mandatory

  • Recording of minutes during monthly committee meetings.
  • Account signatory.
  • Maintains folder of records for all games for the year, filing the registration sheets for all social and club games.
  • RSVP updates for Webpage.
  • Responsible for maintaining active member sheets and tracking the vetting process.
  • Reports to Committee

Vice President – Secondary

  • Supports the President in any roles that cannot be completed where possible.
  • Supports Games Master in club member allocation for game day roles
  • Absorbs responsibilities from vacant roles below if possible
  • Reports to President


TAC Field Coordinator – Secondary

  • Organizes working groups with the assistance of Social Media Mogul.
  • Brings and field issues to committee attention for action.
  • Communicates any field improvement ideas from club members to the committee.
  • Made aware of all games on the field, club or social.
  • Prioritization of working plans and projects
  • Reports to VP

Games Games Coordinator – Secondary

  • Rostering of game slots on the field, balancing of club and rental games.
  • Ensuring upcoming games have at least one club member allocated to run, and assisting with game ideas if needed. If more than 20 players are registered for a game, an assistant will be required.
  • Ensuring game day box is kept stocked and current (roster sheets, membership forms etc)
  • Game ideas book is started and kept up to date.
  • Planning of events, requesting funding through the committee, passing game outline to Social Media Mogul for FB event info.
  • Ensures game day props are maintained and available for games.
  • If future game ideas are presented requiring new props, draft a proposal and approach the committee for required funding. This can be done through the group chat.
  • Reports to VP

Armorer – Secondary

  • Maintenance of club rental gear, ensuring spare parts required to maintain guns and gear are brought to the committee’s attention for purchase.
  • Maintenance of club safety gear, masks goggles and mesh masks.
  • Ordering of spare parts
  • Reports to Committee

All roles are now vacant, this voting ceremony will be chaired by the
2025 acting president, minutes to be taken by the 2025 Secretary a handover
will take place within 2 weeks of the voting ceremony for all roles.

Mandatory Committee roles

President

2025 – Brendin Lamb
Nominations for 2026;
Aidan Fabbro – Elected unopposed
Brendin lamb – Declined
Daniel Swan – Declined

Treasurer

2025 – Alastair Cooke
Nominations for 2026;
Alastair Cooke – elected unopposed

Secretary

2025 – Nicola McDermot
Nominations for 2026;
Nicola McDermot  – elected unopposed

Discussed & accepted possible conflict of interest with president & secretary in same household

Secondary Committee roles

Vice President

2025 – Aidan Fabbro
Nominations for 2026;
Doug Swinyard – Elected unopposed
Daniel Swan – declined

Social media

2025 – N/A
Role is now under president – can be recreated as a new role.
No nominations for 2026; remains vacant

Armorer

2025 – Michael Betts
Nominations for 2026;
Michael Betts – elected unopposed

Games Coordinator

2025 – Daniel Swan
Nominations for 2026;
Brendin lamb – Declined
John Bailey – Declined

Daniel Swan – Elected unopposed

Field Coordinator

2025 – Hayden Patterson
Nominations for 2026;
Hayden Patterson – Elected unopposed

Club member liaison

(Not a voting role)

2025 – John Bailey
Nominations for 2026;
John Bailey –
Craig Gerrand –

Jonathan Schwarm – Elected after voting

Nominations for Lifetime Membership

Deferred until Christmas game

Meeting closed 12:43