Meeting Summary – Monday, 29th December 2025
Time: 7:30PM
Attendees: Nic, Aidan, Mike, Hayden, Alistair, Johnathan, Doug, Dan
Apologies:  Luke
Ongoing Items:

Portaloo for a year until we get the proper ones sorted?
Single portaloo – keep looking into other options or buying one & arranging empty as needed. Look into getting a 1000l tank – logistics/cost/council requirements. need to price emptying fees for both the 1000l tank, or as just the portapotty. Lower carpark area positioning.
– Portaloo Rental – $350 per 4 weeks (2 x empty), Maximum $4,800 year.

Still possible to get the full plumbed set done later – approx $10k

Private Games coming up
– 29th December – Shayden – 15 people – Q & Moose. N/C Shayden – Delayed due to Weather – new date TBC
– 10th January – Joshua 13 players – Q & Barry
– Cancelled game from November has been pushed out till Jan/Feb… customer to get in contact to arrange after xmas

Luke – Social Media
– Online Store – Costs & relevant fees
– Luke is trying to get the option to pay online when they register, and order bbs etc so all can be ready on game day

– Social Media Brainstorm
– Committee Chat – Luke will send a list

– Website update & To-do List
– Luke & Q to write spec & work on development
– Payments at the time of filling in the form online – Luke
– Someone to sort through & simplify/fix up dating issues on membership spreadsheet – Luke

Q – Treasurer
– $14,000 in bank accounts
– $2,500 approved for digger at working bee

Christmas Game
– 106 Players on the day, over 20 from AWI
– Good game play & awesome celebration spread
– Total revenue: $4,642, Total Costs: $3,234, Gross Profit $1,408
Nic to look at clearance xmas decorations to stock up for next year $200 max
– Some thought needed for power source for next years

To be approved
– Alastair Expenses – $52 (Stihl priming bulbs $25.50, Petrol for brush cutters $26.50)
– Dan expenses – $228.79 (Christmas props Aliexpress $120.51, Christmas Props K-Mart $54.47, Safe Zone electrical – $53.81)
– BB purchases $3800 (UA 36 bottles 0.3g 5600 $1400, PBShop 24 bottles 0.25g 5600 $400, PBShop 200 bottles 0.25 2700 $2000)
– Goggles with integrated lower mesh x10 $500
ALL APPROVED BY COMMITTEE 29/12

Grant Application for Tractor with loader and mower
– Total cost including GST $42,550
– The club will contribute $5,550
– Applying for PubCharity to provide $37,000
– Insurance needs to be updated to include the new asset once approved. Check new premiums pricing
Committee has approved application to apply to PubCharity for funding 29/12

Dan – Game Master
– TV – plan re safety video – volunteers – Starring Moose, Hayden, Aidan, Q – filming & editing by Luke
– Dan to arrange the mounting brackets

General business

Aidan
– Vetting final approval for Membership – Chad McMurtrie & Jag Singh & Alan Fahey – all approved. Aidan to change to member sheets & issue membership numbers
– To buy x 2 big clear storage bins – 1 for props and 1 for Xmas stuff
Q & Hayden
– New life member – for being outstanding and generally fabulous – Doug Swinyard
– Aidan to update sheet & add him to life membership list