Meeting Summary – Monday, 3rd August

Time: 7:30PM

Attendees: Aidan, Alistair, Dan, Hayden, Mike.

Apologies: Nic, Doug, Luke

Ongoing Items:

Portaloo for a year until we get the proper ones sorted?
Portaloo to buy – Aidan to look for a portaloo on a trailer. We don’t have many options at the moment. Still to be looked into when we find one on a trailer.
Dan – suggesting portaloo with large holding tank – so the truck can come up once & do a big unload less regularly
Looking into trailered portaloo – max $2500 plus GST
UPDATE: INVOICE to be received 4th August. Cost for toilet and trailer $5000.
Or trailer and second hand

Luke – Social Media

TV – plan re safety video – volunteers – Starring Hayden, Aidan, Q – filming & editing by Luke. Luke’s friend Matt Kennedy is able to do this soon, payment of $400.00. We want this to reinforce the culture, but we will still need to have the chat in the mornings – video to back up the morning briefing, but not replace it entirely. Matt working on AWI video so we can compare & amend as needed for ours
Website going well, new safety video will be on the website too
UPDATE: Luke to put more on Facebook for marketing purposes.

Q Treasurer

Bank: $5,400
Upcoming costs:
$300 ASNZ liability insurance
$400 Safety Video
Recent expenditure
$3,500 MOSFETs & LiPos for rentals
$1,200 Digger hire
$2,000 Asset insurance
Planned:
Dan to quote for better power for the admin container
Dan to quote for solar for the TACtor container, CQB lights, smoke machine etc
Aidan – Towed Portaloo $2,500
UPDATE:
Padlock for TACtor Shed and containers to be purchased. $668.71 for 3 locks with 10 keys. Approved

Dan – Games Master

Q to go Darryl and or call Bill to have a chat to get gate app access
Excavator required to move the new container to its final resting place. Need to arrange a weekend where we can have a list of jobs for the excavator, and someone to drive on the Saturday.
UPDATE: TACtor Container in its new location. Solar panels to be revisited with Dan.

General business

Doug
Need to register a team for Nationals? We will need to book asap – Tacless nearly a full team. Dan to register a team – Q to arrange payment.
26th September ASNZ Wellington
update via messenger
UPDATE: Team organised for this upcoming Nationals and registered. Dan organising accommodation and travel.
Aidan
4th game vetting completed for new members
– Liam Leonard
– Scott Walker
UPDATE: Both Approved.

Mike
Approval requested for new batteries – approx 4k all up to replace all batteries and ETUs.
Approved by everyone 13/7/26
UPDATE:
Currently working on updating Hire Replicas.
Fire proof storage for Batteries to be constructed for storage in containers.

Hayden
Lock for new container – Hayden to link a lock. Nic to get quotes from Assa.
UPDATE:
Padlock for TACtor Shed and containers to be purchased. $668.71 for 3 locks with 10 keys. Approved

More advertising for private games
More photos for the website to make it look more professional and up to date.
More incentive to those that help with private games. I.e fuel vouches.

UPDATE:
Hayden to send through screen shot of fuel receipt to be reimbursed.
Dan fixed generator.