Meeting Summary – Monday, 14th April 2025
Time: 7:30 PM – 8:50 PM Attendees: Nic, Aidan, Dan, Hayden, Q Apologies: Lamb
Updates from Previous Minutes
(Completed items have been removed)
Ongoing Items
| Item | Owner | Budget | ETA | Notes |
| Shade Cloth | Hayden | $1,000 | Summer | Ready for working bee, poles needed. |
| Keys | Lamb | N/A | February | WIP. Create an access list. Install second lock box. |
| TAC Camera | Lamb | $800 | April | WIP. |
| Card Printer | Q | $1,500 | N/A | Delay – low priority. Toilets, brush cutter, blackberry more important. |
| Toilets | All | $10k-$12k | 2025 | Envirosolutions to handle design, consent, and core samples. First step: get started. |
| NZDF Training Day | Lamb | N/A | End 2025 | WIP. |
New Agenda Items – April
| Item | Owner | Budget | ETA | Notes |
| Website Member Bonus | Lamb | N/A | ASAP | Monthly draw to encourage sign-ups. Field fee discount for active users. |
| Tablet | Lamb | N/A | ASAP | Use for game day admin. Automate check-ins and waivers. |
| Membership Process | Lamb | N/A | ASAP | Move to digital system with QR codes and receipts for payment tracking. |
| Hire Deposits | Lamb | N/A | ASAP | Implement non-refundable deposit on website ($5) before arrival balance. |
| Vetted Members | Lamb | N/A | ASAP | Add attendance cap: inactive 6 months moved to expired and notified. |
| Night Game Lights | Dan | $10 each | ASAP | Trial 10 new light ropes before larger investment. |
| Gloves for Hires | Aidan | N/A | ASAP | Bulk purchase of cheap rubber-dipped gloves. |
| Spare Batteries | Lamb | N/A | ASAP | Quote for 10 new hire gun batteries. |
| Brush Cutters | Lamb | $1,400 | ASAP | Compare purchase vs rental cost. Attempt discount negotiation. |
| Committee Responsibilities | All | N/A | ASAP | Create role-sharing list for better coverage. |
| Additional Senior Team Helpers | Q | N/A | ASAP | Consider adding John, Craig, Doug, Justin, Jason for event support. |
| Member-Led Game Ideas | All | N/A | ASAP | Encourage members to suggest and run games during morning briefing. |
| Poll in Airsofters Group Chat | Dan | N/A | ASAP | Poll for camping/night game & moose event food interest. |
| Fridge & Inverter Setup | All | N/A | ASAP | Setup for BBQ supplies and drinks, aim for cost-effective solution. |