Meeting Summary – Monday, 2nd February 2026
Time: 7:30PM
Attendees: Nic, Aidan, Mike, Hayden, Alastair, Johnathan, Doug, Luke
Apologies: – Dan
Ongoing Items:

Portaloo for a year until we get the proper ones sorted?
Single portaloo – keep looking into other options or buying one & arranging empty as needed. Look into getting a 1000l tank – logistics/cost/council requirements. Need to price emptying fees for both the 1000l tank, or as just the portapotty. Lower carpark area positioning.
Portaloo Rental – $350 per 4 weeks (2 x empty), Maximum $4,800 year.
Ask Paintball who empties theirs, so we can link onto their schedule

Private Games coming up
29th December – Shayden – 15 people – Q & Moose. N/C Shayden – Delayed due to Weather – Deposit to be refunded? Follow up on Sunday.
$210 refund?
Cancelled game from November has been pushed out till Jan/Feb… customer to get in contact to arrange after xmas – Follow up re ETA? Still keen to do it but just needs a date.

Luke – Social Media
Social Media Brainstorm
TV – plan re safety video – volunteers – Starring Moose, Hayden, Aidan, Q – filming & editing by Luke. Luke’s friend Matt Kennedy is able to do this at the end of the month – Luke to confirm what he is after as payment.

Q – Treasurer
Our application to PubCharity for digger funding was declined due to “Funds available exceeded in your local community area.” The application will be resubmitted this week for the February round.
suggestion to look at a ride on mower if we get declined again
$14,600 in bank accounts
Approved Expenses $9,364
$2,500 digger at working bee
$1,314 UA BBs 36 bottles 0.3g 5600
$5,500 Contribution to tractor purchase if funding is approved
Move Website hosting from Vision Labs to Q’s hosting with WPengine. This enables Luke to have full control and to have a separate development site for testing site functionality changes. No ongoing charge, initial cost of between $300 & $1000 to move off Vision Labs services.
Can the Payments at the time of filling in the application form online be sorted when this change is made?
Still trying to recover administrative ownership for the TAC Facebook page. Q working on it with Aidan & Doug as needed.

Doug – VP
ASNZ Update
– No gun can be won for random draw or raffle.
Can be a prize for working bee attendance, or marksman etc
Arms act – if current proposed revision goes through as it is – we will not be able to rent our rifles out. We would need need to have a firearms license holder at every game to allow hires.
ASNZ has put in submissions to try get it discussed.
Aidan to respond on link from TAC – before 16th Feb

Email out to all members to explain & get more submissions.
ASNZ New app – once logged in – they’d get a QR code, linked to their TAC membership number. Sign in for hire, game day, Chrono.
also means we can log all the games, events, christmas, parties etc
Option to pay via the ASNZ app so they turn up on game day & play.
Luke & Q looking into it – to see how it will pan out & be useful to TAC. Many questions to be asked, trial at other clubs?
Possibility of integrating with the TAC website – to talk to Tyler

To be approved
$200 self-propelled lawnmower/slasher & trailer at working bee
$700 30x cans 12lb Green Gas from Unlimited Airsoft
Fee to Vision Labs to move away from their website management

ALL APPROVED BY COMMITTEE 02/02

Grant Application for Tractor with loader and mower
Total cost including GST $42,550
The club will contribute $5,550
Applying for PubCharity to provide $37,000
Insurance needs to be updated to include the new asset once approved. Check new premiums pricing
Reapplication this month – Q

General business

Aidan
Ideas to encourage club members to attend working bees for a minimum amount of time, to get free entry to May’s event? Ideas to get people there to assist.
Working bee on a Saturday & workers potentially get to stay for a night game.
To buy x 2 big clear storage bins – 1 for props and 1 for xmas stuff
May event 17th, working bees Feb, March & April – asking for help to get our field beautiful for the event

Mike
Police game – 9am start for as long as they want – Mike, Doug, Q, Aidan – Nic – BBQ