Meeting Summary – Monday, 12th May 2025
Time: 7:35 PM – 8:30 PM Attendees: Nic, Aidan, Dan, Hayden, Q, Lamb, Michael
Apologies:
Updates from Previous Minute (Completed items have been removed)
Ongoing Items
| Item | Owner | Budget | ETA | Notes |
| Shade Cloth | Hayden | $1,000 | Summer | Ready for working bee, poles needed. Spring/Summer |
| Keys | Lamb | N/A | February | Waiting on replies from Lambs emails |
| TAC Camera | Lamb | $800 | April | WIP. |
| Card Printer | Q | $1,500 | N/A | Delay – low priority. Toilets, brush cutter, blackberry more important. |
| Toilets | All | $10k-$12k | 2025 | Again waiting on replies to Lambs emails |
| NZDF Training Day | Lamb | N/A | End 2025 | WIP. |
New Agenda Items – May
| Item | Owner | Budget | ETA | Notes |
| Website Member Bonus | Lamb | N/A | ASAP | Monthly draw to encourage sign-ups. Field fee discount for active users. |
| Tablet | Lamb | N/A | ASAP | Done – in admin container. Needs access to the TAC drive |
| Membership Process | Lamb | N/A | ASAP | Lamb has this sorted, will run everyone through training with the tablet/reports |
| Hire Deposits | Lamb | N/A | ASAP | Implement non-refundable deposit on website ($5) before arrival balance. |
| Vetted Members | Lamb | N/A | ASAP | Add attendance cap: inactive 6 months moved to expired and notified. |
| Night Game Lights | Dan | $10 each | ASAP | All done – potentially need a few more – Dan to arrange. |
| Gloves for Hires | Dan | N/A | ASAP | Dan to look on Ali-express/Temu etc? Q found x 12 pairs for $22. Dan will find 50 pack. |
| Spare Batteries | Michael | N/A | ASAP | Michael has ordered – ETA this week |
| Brush Cutters | Lamb | $1,400 | ASAP | 2 TAC payments to be made then Q/Lamb to reassess funds to make decision re payment |
| Committee Responsibilities | All | N/A | ASAP | Create role-sharing list for better coverage. |
| Additional Senior Team Helpers | Q | N/A | ASAP | Consider adding John, Craig, Doug, Justin, Jason for event support
Committee to suggest list – group chat to be created to see if they are keen to train & assist |
| Member-Led Game Ideas | All | N/A | ASAP | Encourage members to suggest and run games during morning briefing. |
| Poll in Airsofters Group Chat | Dan | N/A | ASAP | Poll for camping/night game & moose event food interest. |
| Fridge & Inverter Setup | All | N/A | ASAP | Setup for BBQ supplies and drinks, aim for cost-effective solution. |
| Mass email to TAC members | Lamb | N/A | Suggested email out to all members pre-national games for try-outs – see if we can make multiple teams. Club to pay entry fee for people that apply. Dan & Hayden to vett to choose teams | |
| Night Game | Lamb | N/A | ASAP | Lamb to load new night game for 24th May. $20 per person |
| Vetting | Q | N/A | Q has vetting up to date at this stage. Lamb will tidy spreadsheet | |
| Lifting field fees | Hayden | N/A | Suggested to lift the field fee to $20 for members, with heavy advertising re free game day after attending working bee. Suggested $20 members, $30 non-members. Lamb to draft email to send | |
| Bank Account | Lamb | ASAP | Need to update bank account signatories to include Brendin Lamb, Nicola McDermott & Alastair Cooke |